2018 Concordia Officers

President                             Tom Carsten

Vice President                     Rob Pauley  

Treasurer                             Gary Mauth

Congregational Secretary    Bob Allen

Financial Secretary              Carolyn Sayles

 

Church Council

Worship Ministry                 Patricia Schmidt

Congregational Ministry      Nancy Wyckoff

Outreach Ministry                see Pastor Mark

Support Ministry                  Danny Burley  

Head Elder                          Bob Gudmestad




Concordia's Constitution

 

CONCORDIA LUTHERAN CHURCH

590 N. Oak Harbor St.

Oak Harbor, Washington


 

THE PREAMBLE

Revised:            July 19, 1992

THE CONSTITUTION

Revised:          October 1982

                        July 19, 1992

                        May 21, 2000

                     August 18, 2002

                    October 12, 2007

                              2017

ARTICLES

 

1.0            NAME

2.0            MISSION

3.0            Statement of Belief

4.0            MEMBERSHIP

5.0            PASTORS, TEACHERS, AND OTHER CALLED WORKERS

6.0            AUTHORITY OF THE CONGREGATION

7.0            OFFICERS AND BOARDS

8.0            SYNODICAL MEMBERSHIP

9.0            DIVISION AND PROPERTY RIGHTS

10.0          DOCTRINAL CONSISTENCY

11.0           AMENDMENTS

THE BYLAWS

Revised          October 14, 1987

                      March 12, 1989

                      July 19, 1992

                      May 21, 2000

                      August 18, 2002

                      August 17, 2003

                      February 13, 2005

                      October 12, 2007

December 4, 2011

          2017

ARTICLES

20.0            Organizational Structure

21.0            Election of Officers

22.0            Officers/Ministry Team leaders and Functions

23.0            MEETINGS

24.0            AMENDMENTS TO THE BY-LAWS


THE PREAMBLE

 

 

 

God requires that a Christian congregation shall conform to His divine Word in doctrine and practice (Psalm 119:105, Matthew 28:18-20, Galatians 1:6-8, 2 Timothy 4:1-5) and that all things be done decently and in order (1 Corinthians 14:20).

 

Therefore, in joyful witness to our identity under the Lordship of Jesus Christ, we, the members of Concordia Lutheran Church, located at Oak Harbor, Island County, Washington, accept and subscribe to the following Constitution and Bylaws, in accordance with which all spiritual and material affairs of our congregation shall be governed.

 

THE CONSTITUTION

 

 

 

ARTICLE 1.0 - NAME

 

 

 

The name of this congregation shall be Concordia Lutheran Church of Oak Harbor, Island County, Washington; a member of Lutheran Church - Missouri Synod (LCMS)

 

ARTICLE 2.0 - MISSION

 

 

 

Since "Concordia" means "one in heart", our mission is to bring people to oneness in the Christian faith by being an example of Jesus' love and sharing that gospel love with our diverse community.  (Ephesians 4:12-13, John 13:34-35, Matthew 28:19-20)

 

 

 

ARTICLE 3.0 – STATEMENT OF BELIEF

 

 

 

This congregation believes without reservation:

 

3.1     The Scriptures of the Old and the New Testaments as the written Word of

 

God and the only rule and norm of faith and practice. 

 

3.2     All the symbolical Books of the Evangelical Lutheran Church as a true and unadulterated statement and exposition of the Word of God, to wit: the three Ecumenical Creeds (the Apostles’ Creed, the Nicene Creed, the Athanasian Creed), the Unaltered Augsburg Confession, The Apology of the Augsburg Confession, the Smalcald Articles, the Large Catechism of Luther, the Small Catechism of Luther, and the Formula of Concord.

 

 

 

3.3     God wonderfully and immutably creates each person as male or female.  These two distinct, complementary genders together reflect the image and nature of God (Gen. 1:26-27). Rejection of one’s biological sex is rejection of the image of God within that person.

 

3.4     The term marriage has only one meaning: the uniting of one man and one woman in a single, exclusive union, as delineated in Scripture (Gen. 2:18- 25). We believe that God intends sexual intimacy to occur only between a man and a woman who are married to each other (1 Cor. 6:18; 7:2-5; Heb.13:4). We believe that God has commanded that no intimate sexual activity be engaged in outside of a marriage between a man and a woman.

 

3.5     We believe that any form of sexual immorality (including adultry, fornication, homosexual behavior, bisexual conduct, bestiality, incest, and use of pornography) is sinful and offensive to God (Matt. 15:18-20; 1 Cor. 6:9-10)

 

3.6     We believe that God offers redemption and restoration to all who confess and forsake their sins, seeking His mercy and forgiveness through Jesus Christ;

 

          We believe that every person must be afforded compassion, Christian love, and kindness. Hateful and harassing behavior or attitudes directed toward any individual are to be repudiated and are not in accord with either Scripture or doctrines of the Church;

 

          We believe that in order to preserve the function and integrity of the church, and to provide a biblical role to the church members and the community, it is imperative that all persons employed by the church in any capacity, or who serve as volunteers, should abide by and agree to this           statement on marriage and sexuality and conduct themselves accordingly. 

 

          To ensure adherence with these beliefs, Concordia will only perform marriages for current members of our congregation or verified members of sister Missouri Synod congregations. All wedding ceremonies will require a meeting and pre-marriage counseling with our Pastor.  Marriages will be performed only by verified Missouri Synod Pastors. Receptions will be limited to weddings performed by Lutheran Church – Missouri Synod Pastors.

 

3.7     We believe that all human life is sacred and created by God, in his image. Human life is of intestimable worth in all its dimensions, including pre-born babies, the aged, the physically or mentally challenged, and every other   stage or condition from conception through natural death. We are therefor called to defend, protect and value all human life (Ps. 139)

 

ARTICLE 4.0 - MEMBERSHIP

 

         

 

4.1     The membership of this congregation includes the following:

 

4.1.1          Baptized members are those who in response to Christ's command

 

 and promise are baptized into the name of the Father, Son and

 

Holy Spirit.  Such a blessing of union with God is not only bestowed upon adults but children and infants as well. (Acts 2:38-39)

 

4.12          Communicant members are those who are baptized and upon

 

completion of a prescribed course of instruction in the Christian

 

Faith and Life have publicly identified themselves with the church of

 

Jesus Christ and this congregation in particular.  Communing

 

members are those who, confessing their sins and trusting Christ's

 

Word of Promise "given and shed for you", joyously eat and drink

 

the Body and Blood of Christ present "in, with, and under" the

 

observable elements of bread and wine.

 

4.1.3          Voting members of the congregation are baptized, confirmed and

 

eighteen (18) years of age or older who have signed the

 

constitution, and thereby expressed their interest in the business

 

affairs of the congregation together with their willingness to serve if

 

time and talent allow.

 

4.2          Reception

 

 

 

4.2.1      Baptism.  Christian baptism is an event in which the promised

 

blessings of forgiveness of sins and the gift of the Holy Spirit is

 

conferred upon anyone who in response to Christ's command and

 

promise receives the blessing by faith. (1 Peter 3:21)

 

4.2.2      Confirmation.  This is an ancient rite of the Christian Church

 

whereby individuals who have received instruction in the Christian

 

Faith and Life not only re-confirm their baptismal vows but promise

 

"faithfulness to the triune God even unto death."

 

4.2.3      Transfer of Membership.  Individuals holding membership in

 

another LCMS congregation are, upon presentation of transfer, received into membership of this congregation.

 

4.2.4      Re-affirmation of Faith.  Persons, who have for a variety of reasons

 

and circumstances become separated from active participation in a

 

LCMS congregation, may, upon the recommendation of the

 

Pastor and the Board of Elders, be received into the membership of

 

the congregation.

 

4.3     Duties

 

 

 

Members of the congregation shall conform their entire lives to the rule of God's Word, and to that end make diligent use of the means of grace, exercise faithful stewardship of God's many gifts and talents, impart and accept fraternal admonition as the need of such admonition becomes apparent, and be readily available for service in the kingdom of Christ within and beyond the congregation.

 

4.4          Termination

 

 

 

4.4.1          Transfer of membership.  Upon the written request of any member

 

in good standing, a transfer of membership is issued by the Pastor  in consultation with the Board of Elders.

 

4.4.2          Joining a Non-LCMS ChurchJoining a Christian church other than Lutheran can terminate membership. Due to confessional commitments, transfers are not issued in such     cases.

 

4.4.3   Moving away and leaving no forwarding address.  If, after a one (1)

 

year period, a member who has moved cannot be located, such

 

names shall be removed from the rolls and placed in an inactive file

 

for possible future reference.

 

4.4.4   Self-exclusion.  Members are free to voluntarily terminate their

 

membership.  However, a peaceable release is granted only in

 

those instances wherein the person resigning is free from any

 

animosity toward the congregation or the Pastor.  Any

 

communicant who has not attended and communed within the past

 

year shall be considered as having so excluded themselves and

 

may be removed from the rolls and placed in an inactive file for

 

possible future reference, unless a valid excuse is offered to the

 

Board of Elders.

 

4.4.5   Ex-communication.  Communicant members who conduct

 

themselves in an unchristian manner shall be admonished

 

according to Matthew 18:15-20.  If they remain impenitent after

 

proper admonition, they shall be excommunicated.  Each case shall

 

be presented individually to the voters' assembly for a decision.  A

 

three-fourths (3/4) majority vote by the voters present shall be

 

required for excommunication.  If such members deliberately

 

absent themselves from the meeting(s) at which their cases are to

 

be discussed, they shall be regarded as having excluded

 

themselves from the membership of the congregation.

 

4.4.5.1 Restoration.   Such person or persons who have been

 

                    excommunicated and who has (have) repented of

 

                    their sin, and evidenced the same to the Pastor and

 

                    the Board of Elders, thereby seeking readmission to

 

                    communicant membership in this congregation, shall

 

                    be received back into the Christian fellowship of the

 

                    congregation as a member in good standing.

 

ARTICLE 5.0 - PASTORS AND OTHER CALLED WORKERS

 

5.1     The Function of Pastor.  The Office of Public Ministry is God’s own unique

 

gift to the church.  The duty of those who hold office is to preach the

 

Gospel and administer the sacraments in the church and to supervise the

 

flock committed to their care. He is the Shepherd, Overseer and Elder of the church in that place.  The ultimate responsibility for what is taught and for guiding the lives of the flock is his. He is the spiritual leader of the ministry

 

5.2          Principal Requirements of Pastor.  This congregation shall establish the

 

Pastoral Office, which shall be conferred only on such a Pastor or

 

candidate who professes and adheres to the confessional standard set

 

forth in Section 3 of this constitution, who is qualified for his work, which

 

has been endorsed by the Synod, and who is a member of the Synod. 

 

The same shall apply to called teachers in the parochial school and to

 

other called workers.

 

5.3          Procedure for Calling.

 

5.3.1     This congregation has the exclusive right to call ordained and

 

commissioned ministers. The Board of Elders shall serve as the

 

screening committee for a pastoral call.  The Board of Education

 

shall perform that function for the calling of a teacher.  That

 

committee will solicit suggested candidates from the District

 

President.

 

5.3.2     In a meeting specially called for that purpose individual members of

 

the congregation shall be encouraged to submit nominations.

 

5.3.3     The compiled list of candidates shall be publicized throughout the

 

congregation, together with appropriate information, for a period of

 

no less than two (2) weeks prior to the call meeting.

 

5.3.4     The election shall take place by means of a secret ballot.

 

5.3.5     The election shall be by a three-fourths (3/4) majority or, if at all

 

possible, unanimous.

 

5.3.6     Upon election of a candidate, the President of the congregation, the

 

Secretary, and the Chairman of the Board of Elders shall sign the

 

call document and notify the person called in the most efficient way

 

possible.

 

5.4          Removal from office.  Any Pastor or other called worker or any officer may

 

be removed from office by the voters' assembly by a three-fourths (3/4)

 

majority vote, in Christian and lawful order, for one of the following

 

reasons:  persistent adherence to false doctrine, scandalous life, willful

 

neglect of duties, or inability to perform the duties of the office.  Charges of

 

any of these counts shall be carefully investigated by the Board of Elders. 

 

Should such charges be substantiated by clear evidence, the person shall

 

be given the opportunity to resign.  Such opportunity having been given

 

and rejected, the above-named Board of Elders shall, after notifying the

 

District President, notify the voters assembly of the situation and shall

 

submit the matter for action at a special meeting of the congregation

 

called for that purpose.

 

ARTICLE 6.0 - AUTHORITY OF THE CONGREGATION

 

 

 

6.1     The Function of the Laity. Christ Himself created the Priesthood of all

 

Believers.  The Office of the Keys have been given to the church and they

 

share in the responsibility for the ministry of the church.  The laity are both

 

the recipients of the ministry (receiving the grace of God that is offered

 

through it) and servants of the ministry (those who do the work of service

 

[Eph 4:12], and, carry out the great commission of making disciples [Matt

 

28:19].  They may establish and hold other offices to assist in the pastoral

 

functions of leadership in the church.  All the laity should use the many

 

different situations and opportunities in life for service to their Lord through

 

the church and in their individual life.  (They are the enablers and persons

 

responsible for the ministry

 

6.2          Principal Requirements of Laity.  The voting membership shall be the

 

governing body of the congregation and shall be empowered to administer

 

and manage all its affairs.  It shall be empowered to own such property as

 

is necessary for the fulfillment of its mission as expressed in Section 2. 

 

The establishment and conduct of all organizations and societies within

 

the congregation or related directly to it shall be subject to the approval

 

and supervision of the voting membership. 

 

6.3     All matters shall be decided by a majority vote of the voter’s assembly

 

unless otherwise specified by this Constitution or Bylaws, excluding

 

matters of doctrine and conscience, which shall be decided only on the

 

basis of the Word of God.

 

6.4     The right of calling Pastors or other called workers shall be vested in the

 

voter’s assembly.

 

 

 

 

 

ARTICLE 7.0 - OFFICERS AND BOARDS

 

 

 

This congregation shall have the following officers and boards in addition to any that the congregation shall authorize from time to time.

 

 

 

7.1          Authority.  The Officers, Boards, and Committees, whether elected or

 

appointed, shall have no authority beyond that which has been conferred

 

upon them, and whatever authority may have been delegated to them may

 

at any time be altered or revoked.

 

7.2          Officers.  The elected officers of the congregation are the president, the

 

vice-president, the secretary, and the treasurer. Any two (2) Officers must

 

sign legal documents on behalf of the congregation.

 

7.3          Limitations.  Women may serve as Officers and as members of Boards

 

and Committees as long as these positions are not directly involved in the

 

specific functions of the Pastoral Office (preaching, the public

 

administration of the Sacraments, church discipline) and as long as this

 

service does not violate the order of creation (usurping authority over

 

men). Accordingly, they shall not serve as Pastor, as a member of the

 

Board of Elders, or as President or Vice-President of the congregation.

 

7.4          Duties.  A list of Officers, Boards, and Committees and their duties shall

 

be given in the Bylaws.

 

ARTICLE 8.0 - SYNODICAL MEMBERSHIP

 

 

 

This congregation shall be a member of The Lutheran Church-Missouri Synod and offer such support as enables the synod to fulfill its avowed objectives.  The authority of the synod in relationship to the congregation shall always be, in the words of Synod's constitution "advisory and not legislative".

 

ARTICLE 9.0 - DIVISION AND PROPERTY RIGHTS

 

 

 

9.1     If at any time a division should take place on account of doctrine, the

 

property of the congregation and all benefits connected therewith shall

 

remain with those communicant members who continue to adhere in

 

confession and practice to Section 3 of this Constitution, as determined by

 

the adjudication procedure of the Synod.

 

9.2     If division takes place for any other reason, the property shall remain with

 

the majority of the communicant members who continue to adhere in

 

confession and practice to Section 3 of this Constitution, as determined by

 

the adjudication procedure of the Synod.

 

9.3     In the event the congregation should dissolve, the property and all rights

 

connected therewith shall be transferred to the Northwest District of The

 

Lutheran Church - Missouri Synod.

 

9.4     If a membership in the congregation is terminated and is recorded in the

 

minutes of the congregation, any and all claims to property are forfeited.

 

ARTICLE 10.0 - DOCTRINAL CONSISTENCY

 

 

 

10.1          Worship and Related Activities.  Only such hymns, prayers, and liturgies

 

shall be used in the public services of the congregation and in all

 

ministerial acts and educational activities as conform to the confessional

 

standard of Section 3 of this Constitution.

 

10.2          Organizations.  This congregation is firmly opposed to all societies,

 

lodges, and organizations of an unchristian or anti-Christian character,

 

and, it is committed to witness publicly and privately to the one and only

 

Gospel set forth in the Holy Scriptures. The congregation reserves the

 

right to address individual cases of membership with responsible Pastoral

 

care.

 

ARTICLE 11.0 - AMENDMENTS

 

 

 

11.1          Unalterable Parts.  Those parts of this Constitution and Bylaws that

 

pertain to the confessional standard of Section 3 may not be altered in

 

their essential meaning.

 

11.2          Amendments.  Amendments to this Constitution may be adopted at a

 

regular meeting of the voter’s assembly, provided that:

 

11.2.1      They do not conflict with the provisions laid down in Section

 

3 or with any other section that pertains to a Scriptural

 

doctrine and practice; and

 

11.2.2      The proposed amendment has been submitted in writing at a

 

previous meeting of the voters assembly and published prior

 

to the meeting at which the proposed amendment will be

 

acted on; and

 

11.2.3           An affirmative vote of a two-thirds (2/3) majority of the

 

quorum of voters specified in Bylaws Article 23.1.2.


 

 

THE BYLAWS

 

 

 

Article 20.0 - ORGANIZATIONAL Structure

 

 

 

20.1          Church Council:  The Church Council shall consist of the Pastor,

 

President, Vice-President, Secretary, Chairman of the board of Elders or his designee, Treasurer and the Ministry Group Leaders for Worship, Congregational Ministries, Outreach and Chairman of Trustees.  The Church Council operates as a “team” by working together with:

 

  • A sense of openness;
  • A sense of equality among its members;
  • A shared responsibility for the entire ministry of the congregation.

 

20.1.1           Meetings of the Church Council shall occur at least

 

monthly, with additional meetings scheduled as deemed

 

necessary by the Council.  All meeting dates, times and

 

shall be announced in advance to the congregation.

 

20.1.2           The Church Council shall accept full responsibility for

 

coordinating all activities administered in the name of the

 

congregation.

 

20.1.3           The Church Council shall act on behalf of the congregation

 

with such action to be ratified at the next congregational

 

meeting.  A simple majority shall be required to carry a

 

motion or resolution.

 

20.1.4      The Church Council shall plan an annual program of

 

congregational activities, which will enable the congregation

 

to fulfill its mission as outlined in Section 2 of the

 

Constitution.

 

20.1.5           The Church Council shall prepare the Agenda for all

 

meetings of the congregational voting assembly.

 

20.1.6      The Church Council shall provide the Treasurer with

 

guidance, as requested, on priority of bill payment.  Non-

 

budgeted expenditures of over $1,000.00 shall require prior

 

congregational approval (except emergencies, which require council approval).  The congregation will be notified via the bulletin.

 

 

 

20.1.7      The Church Council shall promote and manage the

 

Concordia Lutheran Church Memorial/Endowment Fund and

 

any other special funds, in accordance with existing

 

guidelines.

 

20.2    The Ministry Groups.  These groups are composed of a Ministry Leader

 

and appointed individuals whose general responsibility is to provide the

 

congregation with leadership in fulfilling ministry to one another and the

 

world. 

 

 

 

20.2.1           List of Ministry Groups:

 

 

 

20.2.1.1        Worship Ministries

 

20.2.1.2        Congregational Ministries

 

20.2.1.3        Outreach Ministries

 

20.2.1.4        Trustees

 

 

 

20.2.2           General Guidelines for Ministry Groups:

 

20.2.2.1          Each Ministry Group, working under the

 

leadership of a Ministry Leader, is authorized

 

to initiate and implement such activities and

 

programs as enables that Ministry Group to

 

fulfill the functions assigned it in this

 

Constitution and Bylaws.

 

20.2.2.2          Each Ministry Group is authorized to

 

administer the funds assigned it in the budget

 

adopted by the congregation, however, the

 

Church Council reserves the right to restrict

 

such expenditures in the event of a serious gap

 

between “monies budgeted” and “offerings

 

received”.  Further, each newly elected Ministry

 

Leader should coordinate with their Ministry

 

Group to annually prepare and submit a budget

 

proposal.

 

20.2.2.3          Each Ministry Leader is authorized to appoint

 

special committees within its Group, should the

 

need arise, with the support of the Leadership

 

Team.  Each Ministry Leader will appoint a

 

Coordinator for each of the committees in its

 

area, with the support of the Leadership Team. 

 

Each Ministry Leader should meet with those

 

Coordinators on a monthly basis to encourage,

 

train and support them.

 

20.2.2.4          Each Ministry Leader will provide a written

 

report of their activities to the congregation in

 

the newsletter and at congregational meetings.

 

20.2.2.5          Ministry Leaders’ responsibilities include

 

attending meetings of the Church Council

 

and of the Congregation and serving as

 

liaisons between the congregational members

 

and the Church Council.

 

 

 

Article 21.0 - ELECTION of Officers

 

 

 

21.1    Terms of Office. The President, Vice-President, Financial Secretary and

 

Ministry Team Leaders shall be elected for a one (1) year term.  The

 

Treasurer, Secretary, Trustees and Elders shall be elected for two (2) year terms.

 

21.1.1           The Treasurer, (1) Trustee and two (2) Elders shall be elected in years

 

ending with an even number.

 

21.1.2      The Secretary, (1) Trustee and two (2) Elders shall be elected in years

 

ending with an odd number.

 

21.2          Nominating Procedure.

 

21.2.1     A Nominating Committee, comprised of the President, the

 

Chairman of the Board of Elders and other members, as

 

deemed necessary, shall be activated by the President of

 

the congregation early in September of each year.

 

21.2.2     Nominations shall be made from the voting membership of

 

the congregation.

 

21.2.3     All nominees shall be notified in person by the Nominating

 

Committee, offering opportunity to discuss the office to which

 

nominated.

 

21.2.4     Once the Nominating Committee has an established list of

 

candidates, the list shall be published in the bulletin at least

 

two (2) Sundays prior to the meeting called for the election.

 

21.2.5     Nominations may be made from the floor, providing the

 

nominee has given permission to the nominator.

 

21.3          Election Procedure.

 

21.3.1    The election shall be conducted by secret ballot.

 

21.3.2          The election shall take place in the following order: 

 

President, Vice-President, Board of Elders, Secretary,

 

Treasurer, Financial Secretary and each Ministry Leader.

 

Candidates defeated for one office are eligible for another,

 

provided they have given their consent prior to nominating.

 

21.4          Installation of Officers.  Elected Officers and Ministry Leaders of the

 

congregation shall be installed in the month of December and assume

 

office on January 1st of each year.

 

21.5          Vacancies.  The President with recommendations and approval of the

 

Church Council may appoint persons to fill vacancies until the next

 

scheduled congregational meeting, at which time the appointee(s) or other

 

nominee(s) would be voted into office by the congregation,

 

 

 

Article 22.0  - OFFICER /ministry Team leaders and Functions

 

 

 

22.1          President functions:  The President shall provide the administrative

 

leadership of the congregation, and shall:

 

22.1.1    Preside at all business meetings of the congregation.

 

22.1.2    See that the Constitution and Bylaws of the congregation are

 

followed in an evangelical yet consistent manner.

 

22.1.3    Accept responsibility for the implementation of all resolutions

 

adopted by the congregation.

 

 

 

22.1.4           Appoint in September, an annual Budget Committee (which

 

consists of the Church Council Members and one Elder;

 

the Treasurer shall serve as Chairman.

 

22.1.5    Appoint in January a Financial Review Committee to conduct

 

an end of calendar year review in accordance with

 

guidelines provided in the Treasurer’s Manual.

 

22.1.6    Perform such other duties as may be assigned by the

 

congregation and/or Church Council.

 

22.1.7    Act as an ex-officio member of all committees.

 

22,2    Vice-President functions:

 

22.2.1    Assume the duties of the President in event of illness,

 

vacation or vacating of office.

 

22.2.2           Assist the President in motivating all members of Boards and

 

special Committees to fulfill their stated functions.

 

22.2.3           Insure the distribution of the Constitution and Bylaws to all

 

members of the congregation, giving special attention to

 

elected Officers and Church Council, making sure they

 

understand their functions.

 

22.3          Secretary functions:

 

22.3.1    Attend all meetings of the congregation, and make an

 

accurate recording of all business transacted.

 

22.3.2    Record the Minutes in a permanent record book.

 

22.3.3    Transact all official correspondence of the congregation.

 

22.3.4    Administer and maintain an accurate record of the voting

 

registration process.

 

22.4          Treasurer functions:

 

22.4.1           Record all receipts and disbursements.

 

22.4.2           Promptly pay all salaries and bills authorized by the

 

congregation.

 

22.4.3           Keep all Boards and special Committees fully informed of

 

the relationship between amounts budgeted in their behalf

 

and the amount disbursed.

 

22.4.4           Submit a report to the congregation each month, which

 

shows the relationship between receipts and disbursements.

 

22.4.5           Seek guidance from the Support Ministry Leader in priority of

 

payment of bills.

 

22.4.6           Serve as Chairman of the Budget Committee and present

 

new calendar year budget during the November

 

congregational meeting.

 

22.5          Financial Secretary functions:

 

22.5.1           Supervise the counting of all contributions and recording of

 

same in books, which shall remain the property of the

 

congregation.

 

22.5.2               Supervise the deposit of all monies counted.

 

22.5.3               Report all receipts to the Treasurer each week.

 

22.5.4           Make regular reports to the congregation indicating total

 

offerings, offerings in relationship to needs for meeting

 

budgeted items, etc.

 

22.5.5               Maintain a confidential record of individual offerings.

 

22.5.6           Submit all records for financial review at end of calendar

 

year.

 

22.5.7           Maintain and give each member a quarterly and calendar

 

year-end statement of their offerings.

 

          22.5.8           Issue envelops to each family at beginning of year, new

 

                              families as they join, and new confirmands.

 

22.6    The Board of Elders:  The Board of Elders shall consist of the male

 

members of the Leadership Team and four (4) elected Elders.  The elected elders shall meet immediately after the elections to select a Chairman for the Board of Elders.  The Board of Elders shall assist the Pastor in the spiritual life of the congregation, specifically:

 

22.6.1           Pray unceasingly not only for themselves and their families,

 

but for the entire congregation, the Pastor and his family.

 

22.6.2*          Endeavor to know the entire congregation, but give special

 

attention to knowing the families entrusted to their care.

 

22.6.3*         Assist the Pastor in calling on the sick, the hospitalized, the

 

shut-ins and the bereaved, providing them tangible

 

expressions of Christian love.

 

22.6.4*          Investigate all cases of reported physical hardship within the

 

congregation, and take appropriate action.

 

22.6.5           Assist the Pastor in the creation and preservation of a spirit

 

of peace, love and harmony throughout the congregation.

 

22.6.6*          Consider complaints and grievances of the members one

 

toward another, following the evangelical procedure outlined

 

by our Lord in Matthew 18:15-18.

 

22.6.7*          Prepare and facilitate an annual performance review and

 

review of salary for the Pastor. Make appropriate

 

recommendations to the Budget Committee.

 

22.6.8           Assist the Pastor in the administration of the Sacraments

 

and such other Pastoral functions of the worship as are

 

delegated by the Pastor and the congregation.  Only past and present elders shall assist in the administration of public Sacraments (see 22.6 above). 

 

 

 

22.6.9*         In cooperation with the Pastor, arrange for Pastoral

 

assistance in the event of the Pastor's illness or vacation,

 

and coordinate hosting the Guest Pastor.

 

22.6.10        In the event of a vacancy, take full responsibility for

 

implementing the "procedures for calling a Pastor" as

 

outlined in Article 5.2 of the Constitution.

 

22.6.11*       Submit an annual budget request in the form and at the time

 

requested by those compiling the budget for the new year.

 

(Sections marked with a "*" are normally performed by the four elected

 

Elders.)

 

 

 

22.7          Worship Ministries: This Ministry Group shall lead the congregation in

 

congregational and private worship, providing support for meaningful

 

worship experiences.  This Group's responsibilities should include, but not

 

be limited to, the following functions:

 

22.7.1           Enlist, train and schedule worship support, such as Ushers,

 

Readers, Acolytes, and Nursery Attendants.

 

22.7.2           Support the Altar Guild, which prepares and cares for the

 

Altar, communion ware, paraments, banners, etc.

 

22.7.3           Provide for responsible care of children in the nursery during

 

worship services, Bible studies, congregational meetings

 

and other church events.

 

22.7.4           Coordinate the music program of the church, including

 

organists and accompanists, choirs, directors and other

 

musicians.

 

22.7.5           Provide assistance to the Pastor in planning the

 

musical/liturgical content of the worship services.

 

22.8    Outreach Ministries: This Ministry Group shall lead the congregation in    outreach to others in the community, and shall enhance Concordia’s

 

presence on Whidbey Island.  This Group’s responsibilities should

 

include, but not be limited to the following functions:

 

 

 

22.8.1           Encourage and train members to share their faith and invite

 

others to congregational events.

 

22.8.2           Plan Ways to contact those of our community who are

 

unchurched through advertising and other means.

 

22.8.3           Provide follow-up contact with visitors to our congregation.

 

22.8.4     Provide follow-up contact with pre-school families.

 

22.8.5           Assimilate prospective members into the congregational life

 

of the church, specifically, invite prospective members to

 

attend Membership Classes, arrange for transfers of

 

members of other Lutheran churches, and provide

 

membership orientation and new member follow-up.

 

22.8.6           Encourage members who are moving away to affiliate with a

 

sister congregation as soon as possible; provide support for

 

them in their move; and, contact the congregation nearest

 

their destination with a letter of introduction and a request for

 

in welcoming our member to visit their congregation.

 

22.9          Congregational Ministries:  This Ministry Group shall coordinate the

 

various ministries that strengthen edify and train congregational members

 

in their personal discipleship.  This Group's responsibilities should include, but not be limited, to the following functions:

 

22.9.1           The Board of Education, which shall foster Christian nurture

 

among the youth, especially in and through our Pre-School,

 

Sunday School, Youth Group and VBS ministries.

 

22.9.2           The Fellowship Committee, which shall plan events to assist

 

bringing the entire membership into close fellowship with one

 

another (annual events, pot-luck dinners, picnics, parties,

 

etc.)

 

22.9.3           Specialized ministries focusing on men, women (including

 

LWML), families and singles.

 

22.9.4           In-reach support ministries to include such programs as

 

member visitation, Telecare and the Prayer Chain.

 

22.9.5           Adult Education, which includes Bible Studies, Marriage

 

Enrichment and other programs.

 

22.9.6           Coordinate with auxiliary ministries such as Thrivent and

 

LWML.

 

22.10          Trustees:      This Group's responsibilities include, but are not limited to,                                    the following:

 

 

 

22.10.1          Appoint Trustees who will perform care and maintenance of

 

the buildings and property.

 

 

 

22.10.2          Oversee all contracts entered into by the church.

 

 

 

22.10.3          Ensure the church has proper insurance to cover buildings,                                     grounds and personnel conducting business on church                                         property. 

 

 

 

 

 

ARTICLE 23.0  - MEETINGS

 

 

 

23.1          Congregational Meetings (The Voting Membership)

 

23.1.1    General Guidelines:

 

23.1.1.1          The congregation shall meet annually in the month of

 

November for the election of Officers and adoption of

 

an annual calendar year congregational budget.

 

23.1.1.2          All regular and/or special meetings of the

 

congregation shall be announced in the bulletin at

 

least two consecutive Sundays prior to the scheduled

 

meeting.

 

23.1.1.3          Special meetings of the congregation may be called

 

at any time by a majority of the Leadership Team or

 

upon the written request of ten (10) or more voting

 

members of the congregation.  Special meetings shall

 

confine discussion to the express purpose for which

 

the meeting has been called.

 

23.1.1.4          Each meeting shall be conducted in accordance with

 

the latest issue of Robert's Rules of Order.

 

23.1.2      Quorum.  Twelve (12) voting members at a validly called meeting   shall constitute a quorum.

 

23.1.3      Order of Business:  Meetings shall reflect adherence to a planned agenda.  Persons having matters to be brought before the body shall be encouraged to present them to the President prior to the convening of the meeting.  The agenda for regular meetings shall normally be:

 

23.1.3.1       Opening devotion.

 

23.1.3.2 Reading of minutes.

 

23.1.3.3       Reception of new voting members.

 

23.1.3.4          Reports:  The Pastor, Treasurer, Chairman of the

 

Elders and each of the Ministry Group Leaders shall

 

prepare a written report of functions performed in

 

accord with the Bylaws of this Constitution, and, after

 

presentation of the report to the Voting Assembly,

 

place it in the hands of the Secretary.

 

23.1.3.5          Continuing business.

 

23.1.3.6        New business.

 

23.1.3.7        Closing prayer.

 

23.1.3.8        Adjournment.

 

23.2          Church Council Meetings.  The Church Council meetings shall follow

 

an Order of Business similar to Article 23.1.3, but may be modified as

 

situations dictate.

 

 

 

 

 

 

 

ARTICLE 5.0  - AMENDMENTS TO THE BY-LAWS

 

 

Amendments to the Bylaws of this Constitution may be made at any regular meeting of the congregation.  A two-thirds (2/3) majority of the quorum of voters specified by Article 23.1.2 is required to pass amendments.



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